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OPEN POSITION

Corporate & Back-office staff

Provide administrative support to various departments within the organization, including HR, Finance, Legal, and Operations
Manage office logistics and facilities, including inventory management, equipment maintenance, and vendor relationships
Assist in scheduling meetings, coordinating travel arrangements, and preparing expense reports for team members
Handle incoming inquiries and correspondence, directing them to the appropriate person or department as needed
Maintain and organize electronic and physical filing systems, ensuring accuracy and confidentiality of documents
Assist in the recruitment process by posting job openings, scheduling interviews, and coordinating candidate communications
Support HR functions such as employee onboarding, offboarding, and benefits administration
Assist with financial tasks including invoicing, expense tracking, and reconciliation
Collaborate with cross-functional teams on special projects and initiatives as assigned
Uphold company policies and procedures, ensuring compliance with legal and regulatory requirements

Use English and Japanese at the business level
High school diploma or equivalent
1-2 years of administrative or office support experience
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
Strong organizational and multitasking skills with attention to detail
Excellent written and verbal communication skills
Ability to prioritize tasks and manage time effectively in a fast-paced environment
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Associate's degree or higher in business administration or related field
Previous experience in a corporate or back-office environment
Familiarity with HRIS (Human Resources Information System) software
Basic understanding of accounting principles and financial processes
Experience with document management systems and/or database software
Customer service experience or a customer-centric mindset
Ability to adapt to changing priorities and work independently with minimal supervision

Submit your resume including relevant experience, education, skills, and accomplishments
Highlight any experience in strategic advisory, project management, or executive support roles

Discuss your background, skills, and experiences related to corporate and back-office support
Assess your proficiency in Microsoft Office suite and organizational abilities

Complete a skills assessment or task related to administrative or office support functions
Demonstrate your ability to manage tasks, prioritize work, and communicate effectively

Engage in a final interview to discuss your fit for the role, team dynamics, and company culture
Address any remaining questions or concerns from both parties

Provide references from previous employers or colleagues who can speak to your qualifications and performance
Undergo background verification checks as required by company policy

Receive and review the job offer, including salary, benefits, and other details
Complete any necessary paperwork and undergo orientation and training as needed
Begin your role as Corporate & Back-Office Staff with support and guidance from the team