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OPEN POSITION

Chief of Staff

Responsibilities

Serve as a key advisor and strategic partner to the CEO, providing support in decision-making, communication, and execution of company initiatives
Act as a liaison between the CEO and various internal departments, ensuring alignment of goals and effective communication channels
Drive special projects and initiatives on behalf of the CEO, overseeing planning, execution, and follow-up activities
Analyze organizational performance metrics and provide insights and recommendations to the CEO and leadership team for continuous improvement
Lead and manage cross-functional teams and initiatives as assigned by the CEO, fostering collaboration and accountability
Serve as a representative of the CEO in interactions with external stakeholders, including clients, partners, investors, and the media
Handle sensitive and confidential information with discretion and professionalism

Required Skills

Use of both Japanese and English at a native or business level
Bachelor's degree in business administration, management, or related field
Proven experience in a strategic advisory or project management role, preferably in a fast-paced environment
Exceptional organizational and multitasking skills with a strong attention to detail
Excellent communication and interpersonal skills, with the ability to influence and collaborate at all levels of the organization
Strong problem-solving abilities and analytical thinking, with a track record of driving results
Ability to maintain composure and make informed decisions under pressure
Proficiency in productivity tools such as Microsoft Office suite, Google Workspace, and project management software

Preferred skills and experience (Nice to have)

Master's degree in business administration, management, or related field
Experience working in a leadership capacity or closely with C-level executives
Knowledge of industry best practices and trends in business strategy, operations, and organizational development
Familiarity with financial analysis and budgeting processes
Previous experience in roles requiring discretion and handling confidential information
Experience leading or participating in cross-functional teams and initiatives

Tools

Productivity tools: Microsoft Office, Google Workspace, ChatGPT
Project management software: Notion
Communication tools: Slack, Google Meet, Zoom, Discord, Linkedin

Benefits

Hiring Process

Resume screening

Submit your resume including relevant experience, education, skills, and accomplishments
Highlight any experience in strategic advisory, project management, or executive support roles

Case Study or Problem-solving Exercise (1-2 hours)

Complete a case study or problem-solving exercise to demonstrate your strategic thinking and decision-making abilities
Present your findings and recommendations to the hiring team

Initial Interview (30 min - 1 h)

Discuss your background, skills, and experiences related to the Chief of Staff role
Assess your understanding of organizational dynamics and ability to work closely with senior leadership

Panel Interview (1-2 hours)

Engage in a panel interview with key stakeholders, including the CEO and other members of the leadership team
Discuss your fit for the role, leadership style, and approach to driving organizational success

Reference Check and Background Verification

Provide references from previous employers or colleagues who can speak to your qualifications and performance
Undergo background verification checks as required by company policy

Offer and Onboarding

Receive and review the job offer, including salary, benefits, and other details
Complete any necessary paperwork and undergo orientation and training as needed
Begin your role with support and guidance from the CEO and leadership team

Work Conditions

Job Type

Full-time (after 3-month trial period) Outsourcing contracts are acceptable (for freelancers)

Work Type

Operate remotely or from the office (at least three times a week).

Location

Remote or Tokyo-Office Based, but should come to office in Marunouchi at least three times a week. Ability to travel occasionally for meetings and events as needed.

Salary

8,000,000 JPY / year or more (May vary depending on your location)

Work Hours

9:00 - 18:00 (including 1 hour break) Five-day work week

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